Imagine you’re in IT at a busy hospital, juggling on-call schedules for the ER, ICU and general ward—all tracked in separate spreadsheets, emails and siloed apps. Someone misses an update, a shift overlap goes unnoticed, and frustration mounts. What if all those rotas lived in one place—your SharePoint intranet—refreshing in real time from MS Teams Shifts (or any rota software you choose)?
By dedicating a single page to staff schedules, you create instant visibility and cut down on “where’s my rota?” tickets. Users land on a “Staff rotas” page and immediately see who’s on duty today, who’s taking leave tomorrow and where gaps might appear next week.
In this article we’ll explore how SharePoint or Viva Connections can become a live shift planning dashboard that any IT team can set up in minutes.
Why centralized shift planning matters
When your rota software—MS Teams Shifts, Kronos, Deputy or another tool—feeds directly into SharePoint, your intranet transforms from a static document library into an interactive planner. Here’s what it does for you:
- One page for all departments: Managers and frontline staff open your SharePoint “shift dashboard” to view every department’s timetables side by side. No more hopping between apps.
- Always up to date: Live feeds replace exported Excel files and emailed PDFs, so your schedules are automated and accurate.
- Engagement that sticks: Embedding rotas alongside news, HR policies and urgent alerts keeps users on your intranet—and out of crowded Teams chats.
- Compliance made simple: A centralized rota log helps you meet working-time regulations and maintain a clear audit trail of on-call changes and shift swaps.
- Anywhere, anytime access: Whether on desktop, the SharePoint mobile app or within Teams via Viva Connections, staff can check real-time shift details on the go.
A seamless walkthrough: from AppSource to live dashboard
Getting started takes minutes, not days. Here’s how:
- Grab it from AppSource: Visit the adenin App integrations web part on Microsoft AppSource, click “Get it now,” sign in with your Microsoft 365 credentials and add it to your tenant. It’s a generic web part that is used to connect to any 3rd party rota or shift data source.
- Drop the web part onto your page: Open the SharePoint site where you’ve created a “Staff rotas” page, click edit, hit the + icon, search for “App integrations” and insert the adenin web part where you want your shift planner.
- Connect your shift data: In the web part settings, click “Connect to an app”. Pick MS Teams Shifts, Rotacloud, Xero, or another connector, authenticate, and select the teams or departments whose schedules you want to display. Live rota feeds appear instantly.
- Make it yours: Depending on the specific app you chose, choose a view (like calendar, list or compact table layouts), apply filters by department, role or date range; and color-code shifts for quick scanning. Click publish, and your unified dashboard goes live.
Best practices for a human-centred rota hub
- Label it clearly: Name your page “Shift dashboard,” “Staff rotas” or “On-call schedules” so it’s easy to find.
- Group and filter: Use separate web part instances or tabs for different teams (nursing, radiology, admin) so each group sees only what matters to them.
- Combine with communications: Place emergency alerts, holiday closures and urgent notices next to your rota feed to avoid missed updates.
- Leverage Viva Connections: Pin your dashboard as a Viva Connections page in Teams for one-click access right where your frontline staff live.
From chaos to clarity, today
Your IT team—and every frontline user—will thank you for a real-time, intranet-based rota planner. No more “who’s on call?” tickets, no more stale Excel exports. Just one SharePoint page, dynamically pulling from MS Teams Shifts or any rota software you choose. Because when your rotas are organized, your people can focus on what really matters.
Ready to see it in action–fast?
Install the adenin App integrations web part from AppSource and turn your SharePoint intranet into the ultimate shift planning dashboard
